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Change Settings “Include zero values”, “alternate states” and “calculation condition”

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Include zero values

When unselected, measures that have the value ‘0’ are not included in the presentation. If there is more than one measure value, all the measure values must have the value ‘0’ to be excluded from the presentation.

Calculation condition

Specify an expression in this text field to set a condition that needs to be fulfilled (true) for the object to be displayed. The value may be entered as a calculated formula. For example: count(distinct Team)<3. If the condition is not fulfilled, the message or expression entered in Displayed message is displayed. A calculation condition is useful when a chart or table is very big and makes the visualization slow to respond. A calculation condition can then help so that for example an object does not show until the user has filtered the data to a more manageable level by applying selections.

Alternate states

State: Set the state to apply to the visualization. You can select:

  • Any alternate state defined in Master items.
  • <inherited>, in which case the state defined for the sheet is used.
  • <default state>, which represents the state where no alternate state is applied.

For more information about alternate states, see Using alternate states for comparative analysis.

Maximum number of loaded rows

This option truncated your row count how you like. Excel can handle max 1.000.000 1,048,576 rows by 16,384 columns is the file limit by Excel 2019 / Office 365 Workbook. Open workbooks are limited by available memory and system resources. In Office 2003 or earlier, Microsoft Excel has a maximum of 65,536 rows & 256 columns. Microsoft excel support 3 worksheets by default. Each worksheet can support stated rows & columns limit. However, one can have more worksheets if CPU has enough memory for additional data storage. A worksheet can have maximum of 17,179,869,184 cells. Each cell can have maximum of 32,767 character values. There is no limit on number of worksheets in a workbook. It totally depends on available memory of the system.

How the limits are calculated?

Many users do believe that 64-Bit Excel can support more rows & columns than 32-bit. But, remotely that’s not true. The limit is specified by version of product not by number of bits supported.

Row Limit = 2^20 = 1,048,576
Column Limit = 2^14 = 16,384

Columns are labelled using alphabets. From A to Z. Then from AA till XFD. Which completes 16,384 columns. Rows are labelled directly by numbers from 1 to 1,048,576.

What happens if we exceeds the limit?

If you exceed this column or row limit in Microsoft Excel, then you’re prompted with a popup. The popup says, “File not loaded completely”. With following description:

  •  The file contains more than 1,048,576 rows or 16,384 columns. To fix this problem, open the source file in a text editor such as Microsoft Office Word. Save the source file as several smaller files that conform to this row and column limit, and then open the smaller files in Microsoft Office Excel. If the source data cannot be opened in a text editor, try importing the data into Microsoft Office Access, and then exporting subsets of the data from Access to Excel.
  • The area that you are trying to paste the tab-delineated data into is too small. To fix this problem, select an area in the worksheet large enough to accommodate every delimited item.

Why Row & Column limitations on MS Excel?

1. It increases Stability. 2. It improves software performance. 3. Imagine there’s no specific limit. While opening & processing the file, software may get crashed due to limited resources.


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